| Dataset | Update Frequency | Details |
|---|
| Form 5500 | Daily | New filings imported every day from the Department of Labor |
| Contacts | Every 2 weeks | Job changes, emails, and phone numbers refreshed bi-weekly |
| Workers’ Compensation | Quarterly | State WC databases, NCCI, carrier filings |
| Experience Modification (X-Mod) | Regularly | NCCI and state insurance regulators |
| OSHA | Weekly | U.S. Department of Labor |
| DOT | Weekly | FMCSA (Federal Motor Carrier Safety Administration) |
| Broker & Carrier Entities | Continuous | Deduplication and normalization runs continuously |
We have direct data feeds connected to the Department of Labor’s website and every day, we’re importing thousands of the most recently submitted filings. Employers are required to submit their filing 7 months following their tax year end. For example, companies with a 12/31 tax year end are required to file by the end of July. Given ~70% of employers have a 12/31 tax year end, we usually see a large influx of new filings towards the end of the summer.
Because Producers tend to move jobs frequently, recency of the contact data is critical. We refresh our contact database every 2 weeks to catch job changes and reflect any new email addresses / phone numbers that are available from our partner vendors.
Workers’ Compensation
Workers’ compensation coverage data is refreshed quarterly as new filings, rate updates, and regulatory data are published by state WC databases, NCCI, and carrier filings.
Experience Modification (X-Mod)
X-Mod scores, which measure an employer’s safety record relative to industry peers, are sourced from NCCI and state insurance regulators. X-Mod data is updated regularly as new scores are published.
OSHA
OSHA inspection, violation, and penalty data is refreshed weekly from the U.S. Department of Labor. BenefitFlow surfaces a rolling 12-month window of activity.
DOT
DOT fleet, inspection, violation, and crash data is refreshed weekly from FMCSA.
Broker & Carrier Entities
BenefitFlow’s proprietary entity graph — which normalizes broker and carrier names across all data sources — runs continuously. This ensures deduplication and cleanup happen in near real-time as new data arrives.Last modified on March 17, 2026
